How I use Evernote and OneNote to be more productive

How I use Evernote and OneNote to be more productive

There are so many posts out there comparing Evernote to OneNote. But, do you have to make a choice? Not necessarily. Why? Well, both Evernote and OneNote have their strengths and weaknesses, and I find that to be more productive I need to use both.

For a while, I hopped between the two trying to decide on which one to use, so I had content all over the place which is not conducive to being productive. There is nothing worse than having content in several different places, and you can’t remember what content you put where. You need to set up a system that works for you and stick to it.

So how do I use each application? Below is a rundown of my workflow and how each application fits into the process

How I use Evernote

Brainstorming

For brainstorming ideas for my blogs, I use Evernote. Any idea that I think of goes into Evernote on my ideas page. I use Evernote for this as I never have problems with opening Evernote or syncing. It is always available, and I don’t have to fumble around with passwords which can be annoying with OneNote. Everything always syncs perfectly across my devices immediately. It is the best app for jotting down ideas on the go.

Content Planning

Evernote is great for content planning. For each blog idea I have written down and decided to write about, I create a separate note in my blogging notebook with the title and idea. I can then see all the posts listed that I have committed to writing for the year.

Drafting Content

Once I am ready to write a post I write in Evernote. I have written about Evernote and blogging previously so you can read about this on my blog post “Why I Use Evernote for Blogging”. Once my posts are drafted, I then copy them over to Grammarly for a quick check and then into my WordPress site.

How I Use OneNote

Task management

To manage tasks and projects, I use OneNote. I find that the task management tools in OneNote are superior to Evernote. This is because you have so many choices already built in and everything syncs to Outlook. Also, all my work colleagues use Outlook, so I can track tasks and assign them to others easily.

This is particularly helpful when you are in meetings as you are able to take minutes directly in OneNote, assign action items and then send out the meeting minutes immediately. This is such an efficient way of working.

Meeting minutes

As mentioned above I take all meeting minutes in OneNote. During a meeting, I will open up a meeting template directly from the meeting in Outlook and begin taking notes.

As action items are assigned, I will assign them immediately in OneNote, and they will go to the task list of the person who has been assigned the task.

I can then track these all in OneNote. Once the meeting is complete, I immediately send all the notes to the participants. Therefore you don’t have to worry about sending out the minutes later and are so much more efficient.

Both Evernote and OneNote

Managing Resources

Now, this is one area where I use both applications. Any resources I find on the web that are related to my blogs I send to a notebook in Evernote called “Resources”.

If the information is related to my full-time job as a knowledge and collaboration tools manager, I send it to OneNote.

Why do I use both applications for this? Well, I like to separate my work streams into different applications so that I am more organised.

I also do this with other project management applications I use such as Asana and Trello.

As you can see, there are uses for both Evernote and OneNote, so you don’t have to choose between the two. You need to come up with a workflow that works for you and stick to it.

Have any other ways of using OneNote and Evernote? Share your experience in the comment section below.

Liza is a knowledge and collaboration tools manager by day and is the content manager and founder of The Content Hub. Liza is a technology specialist and loves passing on her knowledge about the latest technology and best practices to her audience and clients.

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