My Top 10 Ways to Use OneNote to go Paperless
OneNote provides you with many ways to go paperless. Below is a list of my top ten ways that I use OneNote.
1. Review and comment on a document.
If you are asked to review a file (a Microsoft Word file, for example), print the file to OneNote. You can then annotate it by highlighting areas, typing further text and use your iPad pen or other device to make handwritten notes.
2. Capture screen shots during online shopping
While surfing the web, you can capture images, text and web pages and send them to OneNote for reference later. For example, recently I refurbished my bathroom. I captured screenshots of all the different items I was thinking about purchasing and then sent them to OneNote as I conducted my research.
3. Organise your work and life.
In a central location, store and categorise the information that’s most important to you. This information might be in email or different programs like Microsoft Word, Microsoft Excel, or Microsoft PowerPoint. You could also take photographs of any notes you have on paper and store them in OneNote.
4. Share your notes with colleagues or family.
OneNote is all about sharing. Share a notebook with your colleagues on OneDrive for Business and then edit together in real time. Or share a notebook (for example, a travel schedule) with a family member on the consumer version of OneDrive.
5. Take your work with you.
If you upload a notebook to OneDrive for Business, you can take your work with you. You can easily access your notebook on your iPhone or iPad using the OneNote app. That way you can have access to your content offline, and when making changes on the app, it will sync to your notebook when you are online again.
6. Create a to-do list.
Within each of your pages in OneNote, you can add to-do lists. This way you can check off items on projects as you go. OneNote integrates well with Outlook so that you can access all your tasks and check them off from within that application as well.
7. Sketch an idea.
Use OneNote to write down anything that’s on your mind. You can sketch out ideas for web designs, floor plans or even slides for your presentations. I regularly sketch out my Instagram feed so that I can plan my social media posts and see them visually.
8. Use quick notes to record random thoughts
Jot down any random thoughts that you have as a quick note. This way you don’t have to file the note in a particular area and can find it easily. You can then file it into the appropriate notebook when you are ready.
9. Take notes during conferences and lectures
In OneNote, you can record audio (and video) so that you won’t miss a word. You can also type on the page at the same time and then play back the video and audio directly from the spot where you were typing so that your notes are relevant to the particular point in the presentation.
I use this regularly when I attend conferences. I also take screen shots of the presentation and package them all together with my notes. I can then share the conference notes with my colleagues.
There are so many amazing things that you can do with OneNote to get organised. There is no right way or wrong way to use this application so just jot down an idea and see where it takes you over time.
Are there any other ways that you use OneNote? I would love to hear how and if you have any questions I would be happy to answer them.
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