How I stopped multitasking and improved my productivity

 

productivity and multitasking

There was a time when I felt that being able to multitask was a skill that everyone must have to be successful. That was back in the day when I was an Executive Assistant and being able to multitask was a must as I was constantly interrupted and had to switch tasks depending on someone else’s priorities which changed often.

Nowadays I work in a role where I am required to produce content and manage multiple social media accounts and websites. I have found that if I am constantly interrupted, I am unable to produce quality work, it takes longer to produce a document or write a blog post, and this all brings on higher levels of stress.

So, I have kicked multitasking to the kerb, and I now set tasks that I focus on for certain periods of time which has increased my productivity.

So what should you do about it? These are just a few things that you can do to combat the stress of multitasking:

  1. Try to mix up your activities. If you feel that you must do two things at once, then go about it with the right combination of complexity and simplicity. The key is to match high cognitive activities with physical tasks. For example, go for a walk and get your blog post outline organised in your head. You can even use a voice recorder while you walk. Also, how about talking to a client while making a cup of coffee? Also, reading while listening to classical music can help.
  2. Choose some better tools so that you can focus on writing and nothing else until you are done.
  3. Learn how to say “no” so that you can weed out the projects that bore you that drive you to keep on looking at social media instead of working.
  4. Turn your phone off so that all those beeps and notifications don’t distract you. You can attend to those things later. Focus on what you need to do now.
  5. Finish one thing at a time. Don’t work to someone else’s schedule, work to yours.

You will find that if you put some of these practices into place, your stress levels will drop and you will make real progress on challenging projects. You will stop feeling rushed at the end of the day to achieve something and won’t leave projects unfinished.

Good luck with reducing your multitasking and I would love to hear about your work habits in regards to multitasking. Are you a good multitasker or do you feel it is a problem?

Liza is a knowledge and collaboration tools manager by day and is the content manager and founder of The Content Hub. Liza is a technology specialist and loves passing on her knowledge about the latest technology and best practices to her audience and clients.

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